TENDERS
| TENDER FOR APPOINTMENT OF COURIER SERVICE AGENT Tue, 22 Dec 2009 |
| THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA NEW DELHI TENDER FOR APPOINTMENT OF COURIER SERVICE AGENT LAST DATE FOR SUBMISSION OF SEALED TENDERS : 11.01.2010 AT 4.00 pm TOTAL NUMBER OF PAGES : 1 TO 35 -2- THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA, NEW DELHI TENDER NOTICE (Issued in Times of India, Economic Times & Navbharat Times on 21.12.2009) “Sealed tenders are invited from reputed courier agents/ firms with relevant experience and having wide networking/ infrastructure across the country & abroad for appointment as domestic & international courier service agent for delivery of its mail/ letters/ packets etc. to its regional offices, branches located across the country, overseas chapters and other destinations. The last date of submission of sealed tenders is 11.01.2010 on or before 4.00 pm. The detailed terms & conditions are available at Institute's website i.e. www.icai.org. Deputy Secretary, Admin” -3- BRIEF NOTE ON THE INSTITUTE The Institute of Chartered Accountants of India (ICAI) set up by an Act of Parliament viz. The Chartered Accountants Act, 1949 to regulate the profession of Chartered Accountancy is the second largest and premier accounting body in the world. ICAI has its headquarter at I.P.Marg, New Delhi with 5 Regional Offices at Mumbai, Chennai, Kolkata, Kanpur, and Vishwas Nagar (Delhi) and 119 branches spread all over the country. In addition, it has also set up 21 chapters outside India and an office in Dubai. The detailed list of offices of the Institute at various locations is enclosed at Annexure 1. Institute desires to appoint a Courier Service Agent(s) for both Domestic and International purposes with certain terms & conditions which would form a part of the contract documents. In the last financial year 2008-09, it spent approximately Rs. 50.50 lacs and from 1.04.2009 till date Rs.48.50 lacs has been spent on dispatch/ delivery of mails/ letters/ parcels/ paper documents etc to various locations both within the country and abroad through courier services. -4- THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA, NEW DELHI GENERAL CONDITIONS /INSTRUCTIONS FOR SUBMISSION OF BIDS/APPLICATIONS/ TENDERS 1. Sealed tenders are invited under two bids system directly from the established, registered, reputed courier service firms and having wide network/ Infrastructures across the country for providing courier related services to the Institute. 2. Tender forms/ application form for empanelment can be downloaded from the website of the Institute i.e. www.icai.org and the same can be submitted along with the cost of tender documents/ application form of Rs. 500/- (non-refundable) in the form of pay order/demand draft drawn in favour of The Institute of Chartered Accountants of India payable at Delhi. 3. The techno-commercial bid should be in two separate sealed envelopes clearly mentioned as “Technical Bid” and “Commercial Bid” and both the sealed envelopes to be put into another envelope and it should be superscribed as “Tender For Appointment of Courier Service Agent ”. 4. The last date of receipt of sealed offer in a sealed envelope as mentioned above and addressed to Deputy Secretary (Admin.) is on or before 11.01.2010 at 4.00 pm. in a sealed tender box kept in the ground floor of annex building of the Institute at IP Marg, New Delhi – 110 002. 5. The Earnest Money Deposit (EMD) of Rs.1,25,000/- (Rupees One Lac Twenty Five Thousand only) in the form of Demand Draft/pay order drawn in favour of “The Institute of Chartered Accountants of India” payable at New Delhi only is to be submitted along with the technical bid. 6. In the first stage only technical bids will be opened for evaluation after cut off time on the same day i.e. at 4.30 pm on 11 January 2010. The representatives of the tenderers, if they wish, may remain present while opening of the technical bids. 7. Commercial bids of only those bidders whose technical bids are acceptable / qualified will be opened for the 2nd stage selection and the date of opening will be communicated to the qualified bidders only for remaining present while opening of the commercial bids. 8. Rates on various items will be finalized after scrutinizing /checking the commercial bids and the successful bidder(s) will be communicated through the Letter of Intent (LOI). 9. The EMDs of the unsuccessful bidders will be refunded without any interest. 10. All the pages/documents of the Tender should bear the dated signature of the tenderer. All the entries by the tenderer should be in one ink & legibly written. Any over-writing corrections & cuttings should bear dated initials of the tenderer. Corrections should be made by writing again instead of shaping or over-writing. -5- 11. Rates should be quoted both in figures as well as in words. In case the rates quoted in words & figures are at variance, the rates written in words will be taken as final. 12. ICAI reserves the right to reject or accept any or all application(s) without assigning any reasons and to restrict the list of pre-qualified agencies to any number deemed suitable by it, if too many tenderers /bidders are received satisfying the basic pre-requisite criteria. 13. Conditional tenders are liable to be rejected. Deputy Secretary (Admin.) The Institute of Chartered Accountants of India I. P. Marg New Delhi – 110 002 -6- Summary/ Salient features of the tender for appointment of courier service agent for both domestic and international services S. No. Particulars Remarks 1. Type of tender Two bid system 2. Last date of submission of tender 11.01.2010 at 4.00 pm. 3. Venue for submission of offer Sealed tender box kept at ground floor of annex building at I. P. Marg, New Delhi 4. Availability of tender documents Institute’s website i.e. www.icai.org and same can be downloaded 5. Cost of tender documents (non-refundable) Rs. 500/- in the form of pay order/ demand draft 6. EMD (refundable) Rs. 1,25,000/- in the form of pay order/ demand draft 7. Performance guarantee In the form of bank guarantee for Rs. 1,50,000/- for successful bidder(s). 8. Date of opening of technical bids 11.01.2010 at 4.30 pm 9. Validity of offers 90 days from the date of opening of technical bids 10. Pick up points of letters/ parcels/ packets/ documents Offices of The Institute of Chartered Accountants of India at the following locations: 1. I. P. Marg, New Delhi – 110 002 2. Plot No. 52-54, Vishwas Nagar Shahdara Delhi – 110 032 3. C-1, Sector -1 Noida – 301 201 Dist. Gautam Budh Nagar U. P. 4. A-94/4, Sector-58 Noida Dist. Gautam Budh Nagar U. P. 5. A-29, Sector-62 Noida Dist. Gautam Budh Nagar U. P. -7- Technical Bid Terms & Conditions 1. The agency should be having experience of at least 10 years in relevant field and must doing such services for various reputed organizations /Department of Government of India/ Public Sector Undertakings /statutory bodies/ MNCs. 2. The details of inputs / informations required to be submitted by the agency is as per the Annexure-2. 3. The details of current /previous clients are to be submitted as per the following format: (a) Details of Major Current clients (i) Name of the company /organization /office (ii) Contact person with telephone number and Email IDs (iii) Contract Period (iv) Copy of contract/agreement/experience certificate to be enclosed (b) Details of Major Previous clients (i) Name of the company /organization /office (ii) Contact person with telephone number and Email IDs (iii) Contract Period (iv) Copy of contract/agreement/experience certificate to be enclosed 4. Job details: (i) The agency shall have to collect the outward mails/ letters/ packets/ parcels etc from the Institute’s offices at Delhi and Noida ( addresses of pick up points mentioned in the summary ) daily as per its requirements with their own arrangement of staff/ labour and vehicle for transportation, loading and unloading. (ii) The agent should be well equipped to pick up any number of documents to be presented/ handed over in one consignment. (iii) The agency shall be required to furnish receipt of the outward mails/letters/parcels collected and a copy of Airway bill /Consignment note to be issued. (iv) The agent will arrange to deliver the letters/parcels within 24 working hours in NCR and all Metro cities which are connected by air while same for other cities/towns within 48 working hours and within 96 hours in smaller places/ remote stations. In case of International mail/parcels same should be within 4 working days within SARCC countries and for other places the agent may indicate the delivery schedules. (v) The agent shall ensure that all the letters/mails/parcels are delivered safely and confidentially to the addressee to whom it is meant and in no case be delivered to any other party. (vi) The agent will have to furnish proof of delivery (POD) or delivery status report of the letters/parcels delivered with recipient name & telephone number which the agent will write themselves. -8- (vii) The representative of the agent should extend courteous service befitting to ICAI , a Premier Accounting Body in the country and in no circumstances will behave unmannerly with the addressees. (viii) The agent should take utmost care not to leak/divulge any information of the addressee or the contents of the Articles/packets/ documents so dispatched to any third party. (ix) The losses sustained to ICAI or the Addressee in consequence of breach of mutual consent as envisaged in para ( viii) above will be recoverable from the agent as per the estimation in terms of money value by ICAI and the decision of ICAI in this regard will be final and binding on the agent. (x) The agent shall maintain the highest standard of ethics during the execution of contract. (xi) The agent shall have their representatives accessible either by person or by phone during or after office hours and if called for to attend the work related to pick up of dak. (xii) The agent shall return the undelivered letters/parcels etc within 10 days citing the reason of non delivery. If addressee is not found in his office/ home, at least 3 attempts should be taken by the representatives of the agent before returning the undelivered letter to the Institute. If undelivered letters are returned to the Institute after the allowable period of 10 days, same will be treated as not being handed over/ picked up by the agent (in other words no payment will be made in this regard). (xiii) The agent will be responsible for compliance with all central and state laws as per rules/regulations / byelaws and order of the local authorities and statutory bodies as may be in force from time to time during the contract period. 5. The agent shall not assign the contract or any part thereof without the prior written consent /approval of the Institute. The agency shall also not sublet the work or part of the work except with the written consent of the Institute and such consent even if provided shall not relieve the agent from any liability or any obligation under the contract. 6. Acceptance of tender/ application will be intimated to the successful tenderer through a letter of intent (LOI) duly signed by the authorized signatory of the Institute. The work may be awarded to more than one tenderer on the lowest rate approved by the competent authority of the institute in the interest of the institute to have better service/ options. The successful tenderer(s) is/are required to execute the agreement as per the format given in Annexure-3 on a non judicial stamp paper within the time specified in the LOI with the agreed rates. 7. (i) The EMD of the successful tenderer will be converted into performance guarantee/ security deposit and shall be retained for the entire period of contract. The agency shall not be entitled to any claim or receive any interest on the amount of performance guarantee. In addition to the above, additional performance guarantee/ security deposit of Rs. 1.5 lac in the form of bank guarantee as per the format given in Annexure-4 is to be submitted immediately within 7 days after execution of the agreement to cover any loss or damage caused to or suffered by the Institute due to acts of commission and omission by the -9- agent or any failure on the part of agent in fulfillment of terms and conditions of the contract and conditions contained in the agreement. The bank guarantee should be valid up to three months beyond the expiry of contract period (ii) The EMD shall be forfeited to ICAI in case: (a) if the tenderer withdraws their offer during the period of tender validity. (b) if after submission of quotation the tenderer fails to honour the contract or refuses to comply with any or all terms and conditions of the tender. 8. The offer should be valid for a minimum period of three months from the date of opening of technical bid. 9. The contract will be valid for a period of two years and after expiry of one year Institute will evaluate the performance of services of the agency. If the services are found satisfactory, the Institute reserves the right to extend the contract for another one year on the same terms & conditions. 10. (i)The rates for various items should be quoted in the format as given in Commercial Bid only. The rates should be inclusive of cost of all items from picking up the consignment from the Institute’s offices to delivery at desired addresses and all taxes related to the above mentioned scope of work but excluding the service tax which will be payable as per prevailing rate. (ii) No separate packing charge for transportation or other charges will be paid. The quoted rate should include such charges. (ii) Quoted rates should be free from any pre-conditions regarding payments etc or otherwise offers are liable to be rejected. (iii) There will be no escalation in the price during entire contract period. How ever, during finalization of order, ICAI reserves the right to negotiate with the successful bidders in case there is any decrease in market price of the similar services or any account of reduction in excise duty or other levies as per the policy of Govt. (iv) Benefit of any decrease in taxes/duties shall be passed on to the Institute by the agent. 11. (i) The Institute reserves the right to cancel the agreement by giving one month notice in writing without assigning any reason whatsoever. (ii) The contract shall be terminated if the service of the agency is not found satisfactory or the agency changes the rate of contract during the contract period. (iii) In case the agent fails to execute the job as per the terms and condition of the agreement, the balance / total work will be got executed through other agencies at the agent’s risk and cost. 12. The bills in the format given as Annexure-5 and complete in all respect including Proof Of Delivery (POD) duly signed and stamped by the recipient in the challans and other related documents should be presented to ICAI on monthly basis and payment of the bills will be made after scrutinizing and verifying the bills within a period of twenty one days from the date of receipt of the bill. TDS will be deducted as -10- per the prevailing rate. For submission of monthly bills at least 95% of the total letters/ packets delivered are required to be enclosed along with the bill. 13. The losses to the Institute which are directly attributable to the agency shall be deducted from the bills /adjusted from the performance guarantee. 14. In case of any dispute or difference arising in relation to meaning or interpretation of the agreement, the same shall be referred to a sole arbitrator to be appointed by the President of the Institute. The Arbitration and Conciliation Act, 1996 will be applicable to the arbitration proceedings and the venue of the arbitration shall be at New Delhi. The award of the arbitrator shall be final and binding to both the parties. 15. If any time, during the contract period, the performance in whole or in part by either party of any obligation under this agreement shall be prevented or delayed by reason of any war or hostility, acts of public enmity, civil commotion, sabotage, fire, floods, explosions, bad weather, earthquake or similar natural calamities, epidemics ,strikes, lockouts or act of God (hereinafter referred to as events) then any force majeure condition herein mentioned occur and continue for a period exceeding 15 days, the parties hereto undertake to sit together and devise for expeditious and proper performance of the obligations of the parties under this agreement. 16. The timely and accurate delivery of the letters/articles/packets/ documents etc with utmost promptness is the essence of this tender. Extension of the time limit of the delivery of the packets/articles/documents beyond the agreed delivery schedule will not be given except in exceptional circumstances. In case of delay in delivery beyond the agreed delivery schedule, penalty at the rate of 20% of the value for each day of delay or part thereof, subject to maximum 100% of total agreemental value of delivery rate. Quantum of liquidated damages assessed and levied by the Institute shall be final and not challengeable by the agent. 17. The agent shall exercise due care and take all precautions while transporting the consignments to avoid any damage or loss at any stage. The agent shall be responsible for the safety of the consignment while those are in their custody. Institute shall be at liberty to take recovery of all the damages claimed received by the Institute from the agent’s monthly bills or any payable amount if he fails in his responsibilities in looking after the consignment in their custody. 18. All the material shall be deemed to be in the possession of the agent and in his care and custody, at his risk and responsibility from the moment these have been handed over to and accepted in writing by the agent or his representative at the pick up point and till such time these are delivered to the addressees under proper acknowledgement. The agent shall be responsible for any mishap, accident en-route, the consequences thereof including legal compensations, if any, and payable during the execution of the contract. The Institute shall not be in any way responsible for any accident or damages incurred or claims arising there from during the period of the contract. -11- 19. The agent shall pay all levies, fees, taxes and charges including inter state permits if any to appropriate authorities / other bodies as required by them under the rules for vehicles, employees or workers engaged by them. These charges shall be borne by the agent. If any amount in this regard is paid by the Institute , same will be deducted/ recovered from the bill of the agent. If any tax related to octroi or state entry tax is paid by the agent, same will be reimbursed on submission of the receipt/ documentary evidence. 20. The agent would register himself with the service tax authorities and pay the service tax and applicable cess on regular basis. The proof of deposit of service tax is to be submitted along with the next bill (proof of the service tax paid in the 1st running bill will be submitted in the 2nd running bill). Deputy Secretary (Admin.) The Institute of Chartered Accountants of India I. P. Marg New Delhi – 110 002 We confirm having read, understood and accepted all the terms and conditions of this tender as enumerated herein above. Signature Designation Name of the Agency: Seal: Place: Date: -12- Annexure 1 LIST OF REGIONAL COUNCILS, BRANCHES AND CHAPTERS ABROAD OF THE INSTITUTE WITH ADDRESSES A. OTHER OFFICES AT HEAD OFFICE 1. The Institute of Chartered Accountants of India ICAI Bhawan C-1, Sector -1 Noida – 301 201 Dist. Gautam Budh Nagar U. P. 2. The Institute of Chartered Accountants of India ICAI Bhawan A-94/4, Sector-58 Noida Dist. Gautam Budh Nagar U. P. 3. The Institute of Chartered Accountants of India ICAI Bhawan A-29, Sector-62 Noida Dist. Gautam Budh Nagar U. P. B. REGIONAL COUNCILS (5) 1. Western India Regional Council of the Institute of Chartered Accountants of India, `Anveshak' 27 Cuffe Parade, Colaba, P B. No.6081, MUMBAI- 400 005 2. Southern India Regional Council of the Institute of Chartered Accountants of India, 122, Mahatma Gandhi Road, Nungambakkam Chennai - 600034 3. Eastern India Regional Council of the Institute of Chartered Accountants of India 7, Anandilal Poddar Sarani, Kolkata - 700 071 4. Central India Regional Council of the Institute of Chartered Accountants of India, 16/77B, Civil Lines, KANPUR - 208 001 5. Northern India Regional Council of The Institute of Chartered Accountants of India, 5th floor, Annexe Building, -13- Indraprastha Marg, New Delhi – 110 002 C. BRANCHES OF REGIONAL COUNCILS Branches in Western Region (24 branches) 1. Ahmedabad Branch of WIRC of The Institute of Chartered Accountants of India, 123, Sardar Patel Colony, Nr. Usmanpura Underbridge, Naranpura, Ahmedabad - 380 014 2. Ahmednagar Branch of WIRC of The Institute of Chartered Accountants of India, 2nd floor, Mutha Chambers, (Old Vasant Talkies), Market Yard Road, Ahmednagar – 414 001 3. Akola Branch of WIRC of The Institute of Chartered Accountants of India, ‘Shri Niwas’, 1st Floor, Behind Raymond Show Room, Alsi Plot, Akola (MS) 444001. 4. Anand Branch of WIRC of the Institute of Chartered Accountants of India, 3rd floor, Paris Tower, Near Sardargunj Bank, Sardar Gunj, ANAND - 388 001 5. Aurangabad Branch of WIRC of the Institute of Chartered Accountants of India Plot. No.88, Opp D.I.C. Office, Railway Station, MIDC Road AURANGABAD - 431 001 6. Baroda Branch of WIRC of the Institute of Chartered Accountants of India, 2B,Ramkrishna Chambers, Productivity Road, VADODARA - 390 005 7. Bharuch Branch of WIRC of The Institute of Chartered Accountants of India, 104, First Floor, Vadilo-nughar Kasak Circle, Bharuch – 392 002 (Gujarat) 8. Goa Branch of WIRC of the Institute of Chartered Accountants of India, 201/2, 2nd Floor, Kamat Towers, Palto Plaza, Panjim, GOA - 403 00l 9. Jalgaon Branch of WIRC of the Institute of Chartered Accountants of India D-13 & 15, 2nd floor, Above Chandulal Raswanti, Golani Market, Jalgaon – 425 001 10. Jamnagar Branch of WIRC of The Institute of Chartered Accountants of India, 305,306, 313 & 314 Mayur Complex, Khodiyar Colony, Aerodrome Road, Jamnagar 361 006 -14- 11. Kolhapur Branch of WIRC of the Institute of Chartered Accountants of India, 610-E, Vardhaman Chambers, 2nd floor, Shahupuri, KOLHAPUR-416 001 12. Nagpur Branch of WIRC of the Institute of Chartered Accountants of India, 20/1, Behind Vijayanand Society, Dhantoli, NAGPUR - 440 012 13. Nashik Branch of WIRC of The Institute of Chartered Accountants of India, 18, Shivram Sankul, Near Gaikwad Classes, Kanhere Wadi, Old C.B.S., Nashik – 422 001 14. Navi Mumbai Branch of WIRC of The Institute of Chartered Accountants of India, C/o M/s E.A. Patil & Co., Chartered Accountants, 316, Nirman Vyapar Kendra, Sector – 17, Vashi, Navi Mumbai – 400 70 15. Pune Branch of WIRC of the Institute of Chartered Accountants of India 28-A, Amber Chambers, 5th Floor Appa Balwant Chowk, Budhwar Peth, PUNE – 411 002 16. Rajkot Branch of WIRC of the Institute of Chartered Accountants of India Yogi Anand, 4th Floor, Opp. Choudhari High School, Kasturba Road, RAJKOT-360 001. 17. Sangli Branch of WIRC of the Institute of Chartered Accountants of India C.S. No.214, Anand Vilas Apartment, Block No.9-10, 2nd floor, Opp. State Bank of India, (South Shivaji Nagar Branch) SANGLI- 416 416 18. Solapur Branch of WIRC of the Institute of Chartered Accountants of India Rajnigandha Apartment Ist floor, Behind Hotel Yatiraj Modi, SOLAPUR – 413 001 19. Surat Branch of WIRC of the Institute of Chartered Accountants of India 3- A, Jaldarshan Apartment, Opp.Multistoried Bldgs., Nanpura, SURAT – 395 001 20. Thane Branch of WIRC of the Institute of Chartered Accountants of India, A-4, Laxmi Mahal, Second Floor, LBS Marg, Chandanwadi Naka, Thane (W) – 400 602 21. Vasai Branch of WIRC of The Institute of Chartered Accountants of India, 22. Pimpri-Chinchwad Branch of WIRC of the Institute of Chartered Accountants of India, -15- Office No. 14, 1st floor, Divine Sheraton Building, Near LIC Office, Jesal Park, Bhayandar (East) Office No. 2, Prime 12 Apartments, Plot no. H-1, Sector 26, Business District Next to Kendriaya Sadan, PCNTDA, Pune – 411 044 23. The Chairman, Amravati Branch of WIRC of The Institute of Chartered Accountants of India, Plot No. 92, Near Pachgade House, Pannalal Nagar, Amravati – 444 605 Maharashtra 24. Vapi Branch of WIRC of The Institute of Chartered Accountants of India -16- Branches in Southern Region (33 branches) 1. Alleppey Branch of SIRC of the Institute of Chartered Accountants of India Behind District Co-operative Bank Building Lane, Municipal Office, Ward, Opp. Town Hall, Palace Road, ALAPPUZHA-688 001 2. Bangalore Branch of SIRC of the Institute of Chartered Accountants of India No. 16/0, Millers Tank Bed Area, BANGALORE – 560 052 3. Belgaum Branch of SIRC of the Institute of Chartered Accountants of India Swaroop Plaza, IInd Floor, Sukrawar Peth, Tilakwadi, BELGAUM - 590 006 4. Bellary Branch of SIRC of the Institute of Chartered Accountants of India, No. 7/16, II Floor, Balaji Rao Road, Vaddara Banda, Bellary – 583 101 5. Calicut Branc h of SIRC of the Institute of Chartered Accountants of India Cherootty Nagar, Eranhipalam P.O, KOZHIKODE – 673 006 6. Coimbatore Branch of SIRC of the Institute of Chartered Accountants of India M.S.S Memorial Building 8, Diwan Bahadur Road, R.S. Puram COIMBATORE – 641 002 7. Ernakulam Branch of SIRC of the Institute of Chartered Accountants of India 57/3146, Dewan’s Road, Ernakulam, KOCHI – 682 016 8. Erode Branch of SIRC of the Institute of Chartered Accountants of India No. 122/A, Pushpa Nagar, Perundurai Road, Thindal Post, ERODE – 638 009 9. Guntur Branch of SIRC of The Institute of Chartered Accountants of India D.No.25-17-123, 11th lane, (60ft. Road), Srinivasaraothota, GUNTUR – 522 004 10. Hubli Branch of SIRC of the Institute of Chartered Accountants of India A12-18, 2nd floor, USA Centre, Coen Road, HUBLI – 580 020 11. Hyderabad Branch of SIRC of the Institute of Chartered Accountants of India 11-5-398/C, Red Hills, HYDERABAD – 500 004 12. Kakinada Branch of SIRC of The Institute of Chartered Accountants of India, C/o Brahmayya & Co., Door No. 3-16C-40/1, Shanti Nagar, -17- Gazetted Officers’ Colony, Kakinada – 533 003 13. Kottayam Branch of SIRC of the Institute of Chartered Accountants of India Makil Centre, Good Shepherd Road, KOTTAYAM 14. Kumbakonam Branch of SIRC of the Institute of Chartered Accountants of India No. 11/5, Pachayappa Street, KUMBAKONAM – 612 001 15. Madurai Branch of SIRC of the Institute of Chartered Accountants of India Old Natham Road, Opp. Balamandir School, Visalakshipuram, MADURAI-625 014 16. Mangalore Branch of SIRC of the Institute of Chartered Accountants of India 2nd floor,Mahendra Arcade, Kodial Bail, MANGALORE – 575 003 17. Mysore Branch of SIRC of the Institute of Chartered Accountants of India C.A.-2, Bank Employees’ Colony, Bogadi, MYSORE – 570 006 18. Nellore Branch of SIRC of the Institute of Chartered Accountants of India, Door No. 27-1-1596, Vasavi Nagar, CA. Aku Pundarikaksham Street, Balaji Nagar Extension, (Near Swamidoss School) Nellore 524 002 (A.P.) 19. Palghat Branch of SIRC of the Institute of Chartered Accountants of India 8/121/ (2), Indrani Nagar, Chunnambuthara, PALAKKAD - 678 012. 20. Pondicherry Branch of SIRC of the Instittute of Chartered Accountants of India No. 8, Second Main Road, Ilango Nagar, Opp. Balaji Theatre, PUDUCHERRY - 605 011 21. Quilon Branch of SIRC of the Institute of Chartered Accountants of India ICAI Bhawan, Pallithottam, KOLLAM - 691 006 22. Rajamahendravaram Branch of SIRC of the Institute of Chartered Accountants of India, ‘SURYA PRABHA’ Door No. 11-7- 15. Seshayya Metta, Rajamahendravaram – 533 104 (Andhra Pradesh). 23. Salem Branch of the SIRC of the Institute of Chartered Accountants of India, 65, Ramakrishna Road, 24. Tiruchirappalli Branch of SIRC of the Institute of Chartered Accountants of India G-1, Green House Apartments, -18- SALEM – 636 007 28, Mc Donald’s Road, Cantonment, Tiruchirappalli – 620 001 25. Tirunelveli Branch of SIRC of the Institute of Chartered Accountants of India 65,2nd floor, Kailasapuram, North Street,, TIRUNELVELI - 627 001 26. Tirupur Branch of SIRC of the Institute of Chartered Accountants of India No. 46, Pethichettipuram, 1st Street, Rayapuram, TIRUPUR-641 601 27. Trichur Branch of SIRC of the Institute of Chartered Accountants of India IX/569, Sakthan Thampura Nagar, Near Heart Hospital, TRICHUR-680 001 28. Trivandrum Branch of SIRC of the Institute of Chartered Accountants of India, P.B. No. 416, TC 41/401 Pound Road, Thycaud, THIRUVANANTHAPURAM –695014. 29. Tuticorin Branch of the SIRC of the Institute of Chartered Accountants of India 2/26G/2, Athiparasakthi Nagar, Near SRRA Hospital, Off Ettayapuram Road, TUTICORIN - 628 002 30. Udupi Branch of SIRC of The Institute of Chartered Accountants of India, Sri Mahalasa Damodar Towers, Kunjibettu, Udupi – 576102 31. Vellore Branch of the SIRC of the Institute of Chartered Accountants of India No. 5, (Upstairs) Bharathidasan Street, East Anna Nagar, (Near Tollgate), VELLORE - 632 001 32. Vijayawada Branch of SIRC of the Institute of Chartered Accountants of India IInd Floor, Ammana Estate, Museum Road, Governorpet, VIJAYAWADA - 520 002 33. Visakhapatnam Branch of SIRC of the Institute of Chartered Accountants of India D No. 9-36-22/2, Pithapuram Colony, Near Andhra Bank, VISAKHAPATNAM - 530 003 -19- Branches in Eastern Region (8 Branches) 1. Asansol Branch of EIRC of the Institute of Chartered Accountants of India Kalyanpur Housing More, Sen-Raleigh Road, ASANSOL - 713 304 2. Bhubaneswar Branch of the EIRC of the Institute of Chartered Accountants of India A-122/1, Nilkantha Nagar, Nayapalli, BHUBANESWAR - 751 012 3. Cuttack Branch of EIRC of the Institute of Chartered Accountants of India Room No. 210 & 211, Gallary No. 4, Barabati Stadium Complex, CUTTACK - 753 005 4. Durgapur Branch of EIRC of the Institute of Chartered Accountants of India Priyadarshini Indira Sarani, DURGAPUR - 713 205 5. Guwahati Branch of EIRC of the Institute of Chartered Accountants of India Ambari GUWAHATI - 781 001 6. Rourkela Branch of EIRC of the Institute of Chartered Accountants of India K-22, Kamala Complex, Power House Road, ROURKELA-769 001 7. Sambalpur Branch of EIRC of The Institute of Chartered Accountants of India, C/o CA. Nand Lal Agrawala, 4, Bimal Hota Lane, P.O. Budharaja, Sambalpur – 768 004 (Orissa) 8. Siliguri Branch of EIRC of the Institute of Chartered Accountants of India Near Overbridge, (Tinbatti More), SILIGURI - 734 405 -20- Branches in Central Region (36 branches) 1. Agra Branch of CIRC of the Institute of Chartered Accountants of India Block No. 77/8, Ist Floor, M.K. Tower, Sanjay Place AGRA - 282 002 2. Ajmer Branch of CIRC of the the Institute of Chartered Accountants of India ”ABHINANDAN’ 15, Parshvnath Colony, Near L.I.C. Community Centre, Vaishali Nagar, AJMER - 305 001 3. Allahabad Branch of CIRC of the Institute of Chartered Accountants of India Tulsiani Plaza, 2nd floor, M.G. Marg, Civil Lines, ALLAHABAD-211 001 4. Alwar Branch of CIRC of the Institute of Chartered Accountants of India Behind Stadium, C.A. Lane, Scheme No. 8 Extension, ALWAR - 301 001 (Rajasthan) 5. Bareilly Branch of CIRC of the Institute of Chartered Accountants of India B-57, 2nd floor, Butler Plaza, Civil Lines, BAREILLY – 243001 6. Bhilai Branch of CIRC of The Institute of Chartered Accountants of India, BSP Primary School, Sector –3, Bhilai – 490 001 7. Bhilwara Branch of CIRC of the Institute of Chartered Accountants of India Kailash Tower, 2nd floor, Opp. Solanki Talkies, Shastri Nagar, BHILWARA 8. Bhopal Branch of CIRC of the Institute of Chartered Accountants of India 148, Zone -II, Maharana Pratap Nagar, BHOPAL - 462 011 9. Bikaner Branch of CIRC of The Institute of Chartered Accountants of India, Khaturia Bhawan, Transport Gali, G. S Road, Bikaner 334 001 10. Bilaspur Branch of CIRC of The Institute of Chartered Accountants of India, Rajendra Nagar Chowk, Near Park .Avenue, Bilaspur (C.G.) – 495 001 11. Dehradun Branch of the CIRC of the Institute of Chartered Accountants of India “Shikhar”,15, Subhash Road, Opp. Income Tax Office, DEHRADUN - 248 001 12. Dhanbad Branch of the CIRC of the Institute of Chartered Accountants of India 102, New Market Building, Ist floor, DHANBAD - 826 001 13. Ghaziabad Branch of CIRC of 14. Gorakhpur Branch of CIRC of -21- the Institute of Chartered Accountants of India Yamunotri Complex, IInd floor, A-12, Ambedkar Road, GHAZIABAD - 201 001 The Institute of Chartered Accountants of India, 205, Sunanda Towers, 2nd floor, Bank Road, Gorakhpur – 273 001 15. The Chairman, Gwalior Branch of CIRC of the Institute of Chartered Accountants of India F-104, Global Apartment, Opp. Income Tax Office, City Center, GWALIOR-474 011 16. The Chairman, Indore Branch of CIRC of the Institute of Chartered Accountants of India 101, Urvashi Complex, Ist floor, 3, Jaora Compound, INDORE – 452 001 17. Jabalpur Branch of CIRC of The Institute of Chartered Accountants of India, 2095, Tayab Ali Chowk, Napier Town, Jabalpur– 482 002 18. Jaipur Branch of CIRC of the Institute of Chartered Accountants of India D-1, Institutional Area, Jhalana Doongri, JAIPUR 302004 . 19. Jamshedpur Branch of CIRC of the Institute of Chartered Accountants of India, Room No. 20, RMCE Jubilee Road JAMSHEDPUR - 831 001 20. Jodhpur Branch of CIRC of the Institute of Chartered Accountants of India 308/310, Sonal Apartments, Paota B. Road, Opp. Rajput Sabha Bhawan, JODHPUR - 342 010 21. Kota Branch of CIRC of the Institute of Chartered Accountants of India 1st floor 13, Behind Gumanpura Police Station, Opp. Shri Mahalaxmi Apartment, Jhalawar Road, KOTA - 324 007 22. Lucknow Branch of CIRC of the Institute of Chartered Accountants of India 'JAGRITI', Institutional Area, Vikas Khand, - I, Gomti Nagar, LUCKNOW - 226 010 23. Mathura Branch of CIRC of the Institute of Chartered Accountants of India Bohre Ji Ka Bada, Near K.R. Degree College, Bhens Bahora Mathura – 281 001. 24. Meerut Branch of CIRC of the Institute of Chartered Accountants of India C/o Umakant Manju & Associates, 665/2, Mangal Pandey Nagar, MEERUT-250 002 -22- 25. Moradabad Branch of CIRC of The Institute of Chartered Accountants of India, Behind PMS School, Neel Kanth Colony Moradabad – 244 001 26. Muzaffarnagar Branch of CIRC of The Institute of Chartered Accountants of India, ”ICAI BHAWAN” Vishnu Vihar, Opp. Surendra Nagar, Jansath Road, Muzaffarnagar (U.P.) 27. Noida Branch of CIRC of the Institute of Chartered Accountants of India, Suite No. 314, P-2, J.O.P. Plaza, Sector-18, NOIDA –201 301 28. Patna Branch of CIRC of the Institute of Chartered Accountants of India 309, Jagat Trade Centre, Fraser Road PATNA – 800 001 29. Raipur Branch of CIRC of the Institute of Chartered Accountants of India A-21, 1st Floor, Mahavir Gausla Complex, K.K Road, RAIPUR – 492 001 30. Ranchi Branch of CIRC of the Institute of Chartered Accountants of India Vyapar Bhawan, 3rd Floor, Lalji Hirji Road, RANCHI – 834 001 31. Saharanpur Branch of CIRC of The Institute of Chartered Accountants of India, 4/313, Bomanji Road, Near Pul Jogian, Saharanpur - 247001 32. Udaipur Branch of CIRC of the Institute of Chartered Accountants of India Chartered House, ‘ G’ Block, Hiran Magri, Sector 14, UDAIPUR – 313 001 33. Ujjain Branch of CIRC of The Institute of Chartered Accountants of India, 1st floor, Astha Tower, I3/1, Dhanwantari Marg, Freeganj, Ujjain – 456 010 34. Varanasi Branch of CIRC of the Institute of Chartered Accountants of India Plot No. 152, Shree Hari Apartment, Jawahar Nagar Ext., Colony, Near Chetmani Chauraha, Bhelupur (Durgakund), VARANASI - 221 005 35. Aligarh Branch of CIRC of The Institute of Chartered Accountants of India, C/o Rasool Singhal & Co., Railway Road, Aligarh – 202 001 36. Beawar Branch of CIRC of the Institute of Chartered Accountants of India Tax Chamber Inside Ajmeri Gate Beawar – 305 901 -23- Branches in Northern Region (18 branches) 1. Ambala Branch of NIRC of the Institute of Chartered Accountants of India, 3rd floor, 6352/11, Hotel Shingar Palace, Upstairs HDFC Bank, Nicholson Road, Ambala Cantt- 133 001 2. Amritsar Branch of NIRC of the Institute of Chartered Accountants of India C.A. Chamber Room No. 410 & 402, Central Revenue Building, The Mall, AMRITSAR – 143 001 3. Bathinda Branch of NIRC of the Institute of Chartered Accountants of India, Shop No. 5, Improvement Trust Market, Opp. Urang Cinema, Amrik Singh Road, Bathinda –151 005 4. Chandigarh Branch of NIRC of The Institute of Chartered Accountants of India Institutional Area, Opp. Community Center, Sector – 35-B, CHANDIGARH - 160 022 5. Faridabad Branch of NIRC of the Institute of Chartered Accountants of India 27, Ist Floor, Crown Plaza Neelam Bata Road, FARIDABAD 6. Gurgaon Branch of NIRC of the Institute of Chartered Accountants of India, M-49, Commercial Complex, Old DLF, Sector – 14, GURGAON -122 001. 7. Himanchal Pradesh Branch of the NIRC of the Institute of Chartered Accountants of India First Floor, Sidhi Vinayak Apartments, Near Petrol Pump, Vikas Nagar, SHIMLA – 171009 (Himachal Pradesh) 8. Hisar Branch of NIRC of the Institute of Chartered Accountants of India 1542, Sector – 13P, HISAR - 125 005 9. Jalandhar Branch of NIRC of the Institute of Chartered Accountants of India Bhag Singh Sidhu Chemist Building Civil Lines, G.T.Road JALANDHAR CITY - 144 001. 10. Jammu & Kashmir Branch of NIRC of the Institute of Chartered Accountants of India 3rd floor, Ayakar Bhawan, Rail Head Complex, JAMMU - TAWI - 180 001 11. Karnal Branch of NIRC of The Institute of Chartered Accountants of India, 12. Ludhiana Branch of NIRC of the Institute of Chartered Accountants of India -24- 82, Gernailly Colony, Opp. Randhir Cinema, Karnal - 141 001 Near Silver Oak Palace & Garden, Basant City Road, Pakhowal Road, LUDHIANA - 141 001. 13. Panipat Branch of NIRC of the Institute of Chartered Accountants Of India 1st & 2nd floor, Gold Plaza, Geeta Mandir Road, PANIPAT – 132 103. 14. Patiala Branch of NIRC of the Institute of Chartered Accountants of India C/o CA. Deepak Malhotra, SCO 16-17A, Bhudha Dal Complex, Lower Mall, PATIALA 15. Rohtak Branch of NIRC of the Institute of Chartered Accountants of India, Room No. 1, Aaykar Bhawan Delhi Road, Rohtak – 124 001 16. Sangrur Branch of NIRC of The Institute of Chartered Accountants of India, Court Road, Opp. Khadi Bhandar, Sangrur, Punjab, PIN - 148001 17. Sonepat Branch of NIRC of The Institute of Chartered Accountants of India, 301, 3rd Floor, Global House, Near Satya Kiran Lab, Opp. Police Chowki, Subhash Chowk, Sonepat – 131001 (Hry) 18. Yamunanagar Branch of NIRC of The Institute of Chartered Accountants of India, SCO-1, First Floor, Madhu Colony, YAMUNANAGAR - 135 001 -25- D. CHAPTERS OUTSIDE INDIA 1. Abu Dhabi Chapter of ICAI Prakash Chand Mehta, Chairman, Union National Bank, P.O. Box 3865, Abu Dhabi U.A.E. 0097126984141; 00971506139795 E-mail: prakashcmehta@gmail.com E-mail: chairman@icaiauh.com 2. Bahrain Chapter of ICAI P.S. Balasubramanyam, Chairman P.O. Box 10924, Kingdom of Bahrain E-mail: icaibahrain@gmail.com 3. Doha Chapter of ICAI Sanjay Jain, Chairman P O Box 3818, Doha, State of Qatar E-mail: icaidohachapter@gmail.com 4. Dubai Chapter of ICAI P.O. Box 500725, G-18, Block 2B, Knowledge Village, Dubai, U.A.E. United Arab Emirates Ph. +9714-3672250 Fax: 9714 –3672739 E-mail – icaidxb@eim.ae 5. Jeddah Chapter of ICAI Syed Raees Ahmed Chairman rayees2002@hotmail.com raees@aqm.com.sa 6. Zambia Chapter of ICAI P.O. Box No. 31162, Lusaka, Zambia Fax: - 00260-1-242150 7. Botswana Chapter of ICAI Plot No.: 8934, African Mall, Box: 1816, Gaborone, Botswana Ph: - 00267 – 312805 Fax: - 00267 – 359638 8. Eastern Province (Saudi Arabia) Chapter of ICAI Nitin Kabra, Chairman PB No. 3705, Alkhobar – 31952, Kingdom of Saudi Arabia Phone 00966-3-8498582, 8825414 Ext 182 Fax 00966-3-8827224 9. Nairobi (Kenya) Chapter of ICAI P.O. Box 18307, 00 500 Nairobi (Kenya) Tel: 225578 Fax – 336149 E – mail – info@icai.kenya.org P V R Rao, Chairman C/o Tact Consultancy Services, P.O. Box – 18307 0 00 500, 3rd Floor, Centre Point, Next to Hospital Hill Primary School, Nairobi (KENYA) Tel: +254 20 225578 Fax + 254 20 336149 10. Riyadh Chapter of ICAI M.A. Kasim, Chairman Group Finance Manager, National Co. for Glass Industries P.O. Box No. 88646, Riyadh - 11672 Saudi Arabia. Fax – 009661 – 4770087 11. Indonesia Chapter of ICAI, c/o Arun Dalmia, 12 London Chapter of ICAI, Surinder N. Kaul, Convenor -26- Apartment Mitra Oasis B/903, Jl. Senen Raya 135-137, Jakarta 10410 INDONESIA Tel: +62-8158956955 E-mail: hgkochar@yahoo.com 61, Colin Crescent, London – NW 9 6EU Tel.fax – 020 8205 7790 13. Kuwait Chapter of ICAI C/o Jagdish Joshi, De Zine General Trading & Contracting Co. W.L.L., P.O. Box 64636, Shuwaikh70457, Kuwait E-mail: joshi@dezineq8.com 14. Nigeria Chapter of ICAI C/o N. K. Somani, Convenor, Plot 251-B, Sapara Williams Street, Victoria Island, Lagos, Nigeria E-mail: nksomani@gmail.com 15. Port Moresby (Papua New Guinea) Chapter of ICAI Shiam Kattapuram, President, C/o The Society of Indian Chartered Accountants Inc. P.O. Box 7260, Boroko, Papua New Guinea E-mail: shiam@tlipng.com 16. Toronto (Canada) Chapter of ICAI Himanshu Shah, Chairman, 4252, Bloor Street West, Toronto, ON, M9C 1Z7, Canada Tel: +1(416) 601 5934 E-mail: info@icaitoronto.com hishah@deloitte.ca 17. Melbourne Chapter of ICAI 29, Buckhaven Street, Deer Park, Victoria 3023, Australia Tel: 0061 393631437 E-mail: sureshkumarvallath@hotmail.com 18. Sydney Chapter of the Institute of Chartered Accountants of India Inc. 30, Pemberton Street, Strathfield NSW 2135 AUSTRALIA 19. Muscat Chapter of the Institute of Chartered Accountants of India, C/o, Davis Kallukaran, Chairman, Post Office Box 971 Postal Code 131 Al Hamriya Sultanate of Oman Tel +968 24794158 Fax +968 24794181 Mobile +968 99326842 Email davis@agnoman.com 20. New York Chapter of the Institute of Chartered Accountants of India, 138-15 Franklin Ave, Apt. # 105, Flushing, NY 11355, USA -27- Annexure 2 Details of Inputs/ Informations to be provided by the tenderer S. No. Items Information /inputs to be filled by the tenderer (if required separate sheets may be enclosed) 1. Name and address of the agency, telephone number, fax, mobile number, email address 2. Type of organization (Whether proprietorship, partnership, private limited, limited company) 3. Name and address of the directors/ proprietor /partners 4. Year of formation of the company/ experience as a courier service agency 5. Nature of business carried by the company 6. Branches in other cities in India and abroad and contact details 7. Any sister concerns and their address 8 Details of registration/ membership/ trade license 9. Banker’s name and address (Bank solvency certificate to be attached) 10. Total number of employees of the firm 11. 24 hour helpline numbers & details of dedicated customer support 12. Bar coded AWB 13. Online Software for tracking end to end delivery of documents. 14. Income tax return for the last three financial years 15. Total turnover of the courier service agency during last three financial years 16. Web tracking facility for tracing consignments 17. (a) Service tax number/ certificate (b) PAN number 18. Change of the firm name at any -28- time. If so, when and reason thereof 19. Infrastructure details 20. Dispute, if any Undertaking: I hereby certify that all the informations furnished above are true to my knowledge. I have no objection to ICAI verifying any or all the information furnished in this document with the concerned authorities, if necessary. I also certify that, I have understood all the terms and conditions indicated in the tender document and hereby accept the same completely. Signature of the authorized signatory of the agency Official seal/ stamp Date: Place: -29- Annexure 3 AGREEMENT FOR APPOINTMENT OF COURIER SERVICE AGENT FOR DELIVERY OF LETTERS / MAILS/ PACKETS/ PARCELS ETC. OF THE INSTITUTE (SPECIMEN COPY) Contract Agreement No._______________________________Dated____________________ An agreement made this ________________________________ Day of ____________________ Two Thousand and Nine between The Institute of Chartered Accountants of India, I. P. Marg, New Delhi, represented herein by the Deputy Secretary (Admin.) (hereinafter called Institute) on the one part and ______________________________ and carrying on business at ______________________________ under the name of ________________________________(hereinafter called the Agent which expression shall be deemed to include his/their respective Heirs, Executors, Administrators, Legal Representative, Successors and Assignees) on the other part for the purpose of performing the work of courier service at the rates and under the terms and conditions specified in the form and its annexures. Whereas the Agent has agreed with the Institute to perform all the operations set forth in the form and its annexures, which shall be treated as an integral part of this agreement, upon the terms and conditions governing contract annexed. In consideration of the payment to be made by Institute, the Agent shall duly perform the said operations in the said forms and its annexures set forth and shall execute the same with great promptness, care and deligence in a workman like manner to the satisfaction of Institute and will carryout the work in accordance with the terms and conditions of contract with effect from____________ day of __________, 2010 upto _____________ of __________ 2012 and will observe, fulfill and honour all the conditions herein mentioned (which shall be deemed and taken to be part of this contract as if the same had been fully set forth therein) and Institute hereby agrees that if the Agent observe and honour the said terms and conditions of the contract, Institute will pay or cause to be paid to the Agent for the operations, on the completion thereof, the amount due in respect thereof at the rates specified in the schedule hereto annexed. The cost of stamp duty on this account shall be borne by Agent. In witness whereof the said parties have hereunto set their hands the day and year first above written. _______________________________ ____________________________________ AGENT DEPUTY SECRETARY (ADMIN.) FOR AND ON BEHALF OF -30- THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA WITNESS WITNESS 1.______________________________ 1. __________________________________ __________________________ ____________________________________ ________________________________ ____________________________________ 2.______________________________ 2.__________________________________ ________________________________ ____________________________________ ________________________________ ____________________________________ SCHEDULE DETAILING THE TERMS OF WORK WITH RATES THEREOF AND THE CONDITIONS OF CONTRACT ARE ANNEXED. ************************* -31- ANNEXURE 4 PERFORMANCE GUARANTEE / SECURITY DEPOSIT IN THE FORM OF BANK GUARANTEE 1. In consideration of The Institute of Chartered Accountants of India (hereinafter called the ICAI), having its head office at PO Box No. 7100, I. P. Marg, New Delhi – 110 002 agreed to permit M/s ______________ (hereinafter called the said Agent) to undertake the courier service on its behalf as custodians of the Institute on the terms and conditions of the agreement for on production of a Bank Guarantee for Rs. 1.5 lakh (Rupees One lakh Fifty Thousand only). We_____________________ promise to pay to ICAI, an amount not exceeding Rs.1.5 lakh (Rupees One lakh Fifty Thousand only) against any loss or damages caused to or suffered by ICAI, by reason of any failure of the Agent to carry the goods/ material safely in contravention of the terms and conditions in the said agreement. 2. We ________________________________ Bank, do hereby undertake and promise to pay the amount due or payable under this guarantee without any demur, merely on a demand from the ICAI, stating that the amount claimed is due by way of loss or damage caused to or would be caused or suffered by the ICAI, by reason of any failure of the said Agent to perform the said operations safely without damaging the materials/ goods. Any such demand made on the Bank shall be under this guarantee. However, our liability under guarantee shall be restricted to an amount not exceeding Rs. 1.5 Lakh (Rupees One Lakh Fifty Thousand only). 3.1 We_____________________________ Bank, further agree that the guarantee herein contained shall be taken for the performance of the said agreement and that it shall continue to be enforceable till all dues of the ICAI, under or by virtue of the said agreement have been fully paid and its claim satisfied or discharged or guaranteed unless a demand or claim under this agreement is made on us in writing on or before three months after the date of completion of the contract, we shall be discharged from all liability under this guarantee thereafter. 3.2 Notwithstanding anything to the contrary contained herein the liability of the Bank under this guarantee will remain in-force and effect until such time as this guarantee is discharged in writing by the ICAI, or until the date of the expiry of the contract (whichever is earlier) and no claim shall be valid under this guarantee unless notice in writing thereof, is given by the ICAI, within three months from the date of aforesaid agreement. 4. We _______________________________________________________ Bank, further agree with the ICAI, that ICAI shall have the fullest liberty without our consent and without affecting in any manner out of obligations hereunder to vary any of the terms and conditions of the -32- said agreement from time to time or to postpone for any time or from time to time any of the powers exercisable by the ICAI, against the said agency and to forebear or enforce any of the terms and conditions of the said agreement and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said agency or for any bearance, act or commission on the part of ICAI or any indulgence by the matter or thing whatsoever which under the law relating to sureties but for the said reservation would relieve us from the liability. 5. This guarantee will not be revoked by any change in the constitution of the Bank or of the surety. 6. We _______________________________________________________ Bank lastly undertake not to revoke this guarantee during this currency except with the previous consent of ICAI in writing. OFFICER'S SIGNATURE WITH BANK SEAL DATE ********************** -33- Annexure 5 BILL FORMAT (DOMESTIC SERVICES/ INTERNATIONAL SERVICES) (BILL TO BE PRODUCED SEPARATELY FOR DOMESTIC AND INTERNATIONAL SERVICES) For the month of __________________________ Department/ Committee _______________________ S. No. Consignment details Destination Scheduled date of delivery Actual date of delivery Delay in delivery Reason of delay Weight Price No. Pick up date Summary of the bill (a) Gross amount of the bill - Rs. (b) Total No. of packets received - (c) No. of PODs submitted - (d) Whether minimum no. of PODs i.e. 95% of the total letters delivered submitted - Yes/ No (e) Deduction for penalty for delay in delivery - Rs. (f) Total payment (a-e) - Rs. (g) Add – Service Tax - Rs. (h) Total payable amount - Rs. -34- COMMERCIAL BID A. The quoted rates should be inclusive of cost of all items from picking up the consignment from the Institute’s offices to delivery at desired addresses and all taxes related to the scope of work mentioned in the technical bid but excluding the service tax which will be payable as per prevailing rate. B. Pick up Points Offices of The Institute of Chartered Accountants of India at the following locations: 1. I. P. Marg, New Delhi – 110 002 2. Plot No. 52-54, Vishwas Nagar Shahdara Delhi – 110 032 3. C-1, Sector -1 Noida – 301 201 Dist. Gautam Budh Nagar U. P. 4. A-94/4, Sector-58 Noida Dist. Gautam Budh Nagar U. P. 5. A-29, Sector-62 Noida Dist. Gautam Budh Nagar U. P. C. Rates for domestic sector: S.No. Particulars Delhi & NCR Metros and other cities directly connected with air Others (a) Per letter / article up to 50 grms. (b) Per letter / article from 51 to 100 grms. (c) Per letter / article from 101 to 150 grms. (d) Per letter / article from 151 to 250 grms. (e) Per letter / article from 251 to 500 grms. -35- (f) Per letter/ article from 501 to 750 gms. (g) Per letter/ article from 751 to 1000 gms. (h) Above 1001 grms additional 500 grms and part thereof upto 5 kg (i) Heavy Parcels etc beyond 5 Kg and up to 25 kg (Rate per kg to be given and payment will be made as per the actual weight only) (j) Heavy parcel beyond 25 kg upto 50 kg (Rate per kg to be given and payment will be made as per actual weight) (k) Heavy parcel beyond 50 kg (Rate per kg to be given and payment will be made as per actual weight) D. Rates for International Sector: S.No. Particulars SAARC countries Rest of the World Delivery schedule for Rest of the World 1 Per letter / article up to 250 grms. 2. Per letter / article from 251 gms to 500 gms. 3. Per letter / article from 501 gms to 1000 gms 4. Per letter / article from 1001 gms upto 5000 gms 5. Per letter / article above 5000 gms (rate for additional 1 kg to be mentioned and payment will be made for actual weight only) Name of the Agency: Seal: Place: Signature : Date: Designation: |
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